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Document Holders: Contrary to popular belief there is more than one type of document holder. To ensure the most appropriate one is purchased it is therefore essential to ask some basic questions: How often will it be used? If the answer is often, then it is important that the holder is stable and well made. What are the tasks of the user? Do they need to write on the reference documents? Do they need to have the telephone easily accessible? This will influence the size and type of the holder. What are the characteristics of the reference documents? Will the user be using A4 sheets in the portrait or landscape position? Will they use A3 sheets? Is the information in books or binders? Armed with this information you should be able to choose a suitable document holder which the user will actually find helpful. There are several types to choose from: The common, A4, portrait, plastic document holder that can be adjusted to accommodate both landscape and portrait A3 sized holders that are often sold as writing slopes. Adjustable holders (usually A4 sized) which clamp onto the desk. Similar in design to the angle poise lamp they can be quickly and easily adjusted to a comfortable distance and height. Document holders that attach to the side of the monitor. Before purchasing a document holder first look and ask around your department to see if there are any that are not currently used. A large number of people buy the wrong type document holder, or do not have the need for one so resign them to the back of the general junk cupboard. If you need to purchase one, this can easily be done through stationary or office equipment suppliers. Prices range from £6 to £30. The Schedule to the Display Screen Equipment Regulations which details the minimum requirement s for workstations gives the following guidance: The document holder shall be stable and adjustable and shall be positioned as to minimise the need for uncomfortable head and eye movements. home office of horrors symptoms ideal office it's a setup notebooks the office catalogue contact © Open Ergonomics Ltd.